Job Information

LOCATION OF (1) POSITION TO BE FILLED: DEPARTMENT OF MILITARY, TENNESSEE EMERGENCY MANAGEMENT AGENCY (TEMA) DIVISION, DAVIDSON COUNTY

This role will focus on implementing training objectives, assisting the training manager with curriculum creation and execution, and assisting instructors as well as instructing where needed.

This position has the potential opportunity to work from home up to 40% of the time.

Qualifications

Education and Experience: Graduation from an accredited college or university with a bachelor's degree AND experience equivalent to three years of full-time; professional staff administration, analytic experience, or public safety work.

Substitution of Experience for Education: Qualifying full-time work in a public safety related field or office administration may be substituted for the required education, on a year-for-year basis, to a maximum of four years.

Substitution of Education for Experience: Additional graduate coursework in public administration, business administration, emergency management, or other acceptable field may be substituted for the required experience, on a year-for-year basis to a maximum of two years.

Necessary Special Qualifications: Applicants for this class may be required:

1. Be at least eighteen (18) years of age;
2. Be a citizen of the United States;
3. A valid vehicle operator's license may be required for employment in some positions;
4. Be willing to and able to qualify with, carry, and use assigned weapons as designated by the appointing authority;
5. Be eligible to receive and maintain a security clearance in accordance with applicable agency regulations as designated by the appointing authority;
6. Have a good moral character, as determined by investigation;
7. Complete a criminal history disclosure form in a manner approved by the appointing authority;
8. Agree to release all records involving their criminal history to the appointing authority;
9. Supply a fingerprint sample in a manner prescribed by the TBI for a fingerprint based criminal history records check as designated by the appointing authority;
10. Not have been convicted or pleaded guilty to or entered a plea of nolo contendere to any felony charge or to any violation of federal or state laws or city ordinances relating to force, violence, theft, dishonesty, gambling, liquor, or controlled substances, Tennessee Code Annotated 7-86-205;
11. Not have been discharged under any other than honorable conditions from any branch of the United States armed forces;
12. Pass a physical examination administered by a licensed physician that is consistent with the Americans with Disabilities Act and that relates to the essential functions of the position as designated by the appointing authority;
13. Pass a psychological evaluation administered by a licensed mental health professional that is consistent with the Americans with Disabilities Act and that relates to the essential functions of the position as designated by the appointing authority.

Examination Method: Education and Experience, 100%, for Preferred Service positions

Summary

Summary: Under general supervision, is responsible for staff administrative and emergency management operations work of considerable difficulty to support all phases of emergency management to include prevention, preparedness, response, recovery or mitigation and performs related work as required.

Distinguishing Features: This is the advanced working level class in the EMER MGMT SPECIALIST sub-series. An employee in this class performs emergency management operations. Work includes a variety of assignments such as: acting as a liaison between internal and external stakeholders, providing consultation on and develop process and procedure, process and analyze financial information, record management, data interpretation and analysis, report creation, personnel and resource coordination, and other emergency management operations tasks as needed. An employee in this class may be required to have a non-traditional work schedule, be on call, and deploy to disaster sites. This class differs from that of the EMER MGMT SPEC 1 in that the latter performs work of a lower complexity level. This class differs from that of the EMER MGMT SPEC 3 in that the latter performs work at a supervisory or lead complexity level.

Responsibilities

1. Acts as a liaison between local, state, and federal agencies to analyze, interpret, and communicate emergency management and life safety related guidance and information.

2. Provides guidance to local, state, and federal agencies in the correct processes and procedures related to emergency management programs, projects, applications, requests, and required forms.

3. Implements procedures to ensure key program components are completed in accordance to local, state, and federal standards.

4. Processes and analyzes grants, contracts, pay requests, reimbursement requests, and budgets for emergency management programs.

5. Maintains appropriate disaster-specific records of program files, financial information, grant contracts, agency databases, inventory and property, required State and Federal forms and documentation, personnel information, and emergency incidents.

6. Generates and evaluates reports and documentation for internal and external stakeholders to provide data and information regarding the status of emergency management programs.

7. Maintains current knowledge of state and federal standards, and various emergency management programs and functions, to perform support and consultation to internal and external stakeholders.

8. Interprets and evaluates data and information to provide support in the creation and development of emergency programs, contracts, damage assessment reports, inventory assessments, training and exercise records, reimbursement records, purchasing records, financial reports and emergency incident reports.

9. Provides specialized administrative and operational support to various Emergency Coordination Centers and Recovery Centers to facilitate emergency management services to internal and external stakeholders during emergency activation.

10. Coordinates the distribution and reassignment of personnel and resources during the emergency activation and recovery stages of an incident to provide support to local, state, and federal agencies, and help reduce casualties and speed recovery.

11. Maintains records of critical information by accessing databases, communication records, field reports, and emergency management software to establish an accurate record of the critical events during an emergency.

12. Assists and maintains a continuous cycle of professional development required to effectively respond to, manage, and recover from disasters.

13. Performs emergency management activities within an assigned Emergency Support Function during activations of the State Emergency Operations Center.

14. Coordinates emergency purchasing during disasters and recovery.

15. Performs emergency management coordination at the State Emergency Operations Center and Regional Coordination Centers.

16. Performs inventorying and warehousing of emergency management equipment.

Competencies

Competencies:

1. Composure
2. Customer Focus
3. Dealing with Ambiguity
4. Integrity and Trust
5. Building Effective Teams
6. Organizing
7. Patience
8. Peer Relationships
9. Timely Decision Making
10. Conflict Management

Knowledge:

1. Clerical
2. Customer and Personal Service
3. English Language
4. Law and Government

Skills:

1. Complex Problem Solving
2. Active Listening
3. Critical Thinking
4. Instructing
5. Monitoring
6. Coordination
7. Speaking
8. Time Management
9. Troubleshooting
10. Writing

Abilities:

1. Deductive Reasoning
2. Flexibility of Closure
3. Problem Sensitivity
4. Oral Comprehension
5. Oral Expression
6. Selective Attention
7. Speech Clarity
8. Time Sharing
9. Written Comprehension
10. Written Expression

Tools & Equipment

1. Computer
2. Telephone
3. Fax Machine
4. Scanner
5. Copy Machine
6. Printer
7. Calculator
8. Cell Phone
9. Motor Vehicles

TN Driver Standards

State of Tennessee positions that may involve driving responsibilities require candidates to meet the following minimum driver qualifications:

• A valid driver's license
• For the past five years, the candidate's driver record must not have record of the following violations: driving under the influence (DUI), reckless driving, license suspension for moving violations, more than 4 moving violations.

Please include your Driver's License Information under the Licenses and Certifications section of your application.

**Agencies may allow an exception based on other factors.